New User Types, Folder Sharing Authorizations, Flow Management Enhancements and Performance Improvements
New User Types and Folder Sharing Authorizations
The Doxagon system introduces three new user types; System user, Viewer user and Restricted editor user. These user types determine access to folders and operations on files:
System Users: They have full access privileges and can view, edit, download and perform all other operations on files.
Viewer Users: Users who are only authorized to view files. They cannot perform other operations.
Restricted Editor Users: They can view files, download files, and perform some special operations, but they do not have full editing privileges. For example, they can lock files or upload new versions of them.
Also, a new “restricted editing privilege” has been added. This allows users to make limited edits to specific folders, while giving them broader permissions over documents within those folders.
Licensing and Purchasing
Licensing will be done for new user types and customers will be able to request to purchase these user types through the system by filling out the contact form. Thus, users can be added to the system with different types or existing users can be updated to these new types.
Flow Management Improvements
When users click on the notifications or e-mails they receive, they will be directed to the relevant pages on the Doxagon Approval Processes screen in line with this click.
Bug Fixes and Performance Improvements
Error corrections were made and performance and infrastructure improvements were also realized.
Deployment Date: 29.02.2024
Naming, Dynamic Column Enhancements & Performance Improvements for Locked Documents
Naming Enhancements
We have implemented an update to make file management more convenient and user-friendly. Now, you can define customizable naming conventions for folders. This feature can be enriched with tag categories, tags, tag properties, and custom text that users can specify.
The naming process allows you to sort the added items by drag and drop easily. Also, the user can specify the symbols to be used during naming. With this customization, documents uploaded to a folder will be automatically named according to the specified naming convention, making document management more efficient and organized.
Dynamic Column Feature
Doxagon’s dynamic column feature is another innovative update that improves data presentation and accessibility. Now, users can change the modification date shown in lists based on different criteria, such as creation date, user who created, user who modified, tag name, and file size.
This flexibility provides new sorting options for items based on selected column criteria (for example, by tag name, file size, modifying or creating user, and date), which should simplify information access and data management.
Security-Focused Enhancements Specific to Locked Documents
During the multi-select functionality, significant restrictions are imposed on the actions that can be taken if a locked document is selected. If there is at least one locked document among the multiple selected documents, actions such as transfer, move, delete, and add tags are automatically disabled.
This security-focused update prevents the accidental modification or deletion of critical or sensitive documents, protecting them and making management processes more reliable.
Deployment Date: 08.02.2024
Tagging Feature “Invoice” Category and Performance Improvements
Invoice Labeling Feature
In an innovative step, our label management system now offers a new set of labelling features in the “Invoice” category. This feature will be a great convenience for our customers already using our automatic label identification service.
By intelligently identifying incoming invoice records with OCR (Optical Character Recognition) technology, the system automatically tags important information in the invoices and makes them queryable. In this way, Doxagon will significantly speed up invoice processing while providing great data access and management convenience.
Performance Improvements
In addition, significant fixes have been made to common system bugs encountered in our web and mobile applications to improve the user experience and increase Doxagon’s reliability.
Deployment Date: 26.01.2024
Tag Management, Automatic Tagging, and File Transfer Notification Features
This update focuses, in particular, on tag management and automatic tagging features. These innovations in labeling and notification processes significantly improve the classification, discoverability, and security of documents on Doxagon.
Tag Management Enhancements
The label management features in the system have been extended and improved.
The automatic labeling feature is offered as an additional package. The existing form structure has been updated as labels.
Default tag types, categories, and properties have been added to the system. In this way, document management has been made more systematic and efficient.
When users who have purchased the automatic labeling module activate this feature, the documents they upload to the system will be automatically scanned and matched with the label types defined in the system. The properties of the relevant labels will also be filled in automatically, making document management faster and error-free.
Transfer Notification Process
During document transfer, the “send notification when items are downloaded” option can be enabled.
When this feature is active, when users outside the system download the transferred items, the user who created the transfer will be notified via e-mail. This is an important step in terms of monitoring and security of documents.
Deployment Date: 17.01.2024
Workflow Management Feature Further Enhancements
Users can now see workflow details in a specific folder and add new workflows. If there are many reminders in a category, performance issues when opening and loading that category have been resolved.
Documents uploaded with the Smart Foldering feature are now directed to the correct folder and the problem of accidentally showing as “in progress” on the Smart Folder screen has been fixed.
Fixed an issue where 11-digit numeric data that should be entered in the form fields was automatically filled in incorrectly when a document containing a form was uploaded. This improvement will make your form transactions more accurate and error-free.
In the Account Transactions tab, the selection of the user to be processed will now be made only from a list of active and approved users. With these improvements, Doxagon will allow you to better manage and track your workflows.
Deployment Date: 20.12.2023
Dynamic Authorization & Workflow Management Enhancements
Deployment Date: 13.10.2023
Workflow Management & Approval Process Feature
Deployment Date: 13.10.2023
Refactor Transition
Deployment Date: 11.10.2023
Workflow Management & Approval Process Feature
Deployment Date: 05.10.2023
2FA Enhancement
Deployment Date: 22.09.2023
Virus Document Control Enhancement
Deployment Date: 19.09.2023
Upload Improvement & Virus Document Control
Deployment Date: 24.08.2023
Version Enhancement & Bug Fix
YAYINLANMA TARİHİ: 03.08.2023
Version Enhancement & Bug Fix
Deployment Date: 25.07.2023
Download Speed Improvement & Bug Fix
Deployment Date: 18.07.2023
Multi-Expression Search & Version Enhancement
Deployment Date: 13.07.2023
Reminder Bug Fix
Bug fixes have been applied to address findings related to reminders and general system checks. With these fixes, the Flora version has been deployed, providing a more robust system for a smoother user experience.
Deployment Date: 04.07.2023
Viewer Performance Improvement
Enhancements have been implemented in Viewer to improve the performance of viewing scanned documents. You can now open scanned documents more quickly and experience a more efficient browsing experience.
Deployment Date: 22.06.2023
Automatic Reminder
The newly added reminder feature now enables users to easily add reminders to their desired documents or folders, allowing for the management of important tasks or assignments without the risk of forgetting them.
Deployment Date: 15.06.2023
2FA Implementation
For the security of users, the ability to receive and use a verification code via email or an external authentication application has been added. In this way, users have to complete a second security step when logging into the system. This measure increases account security and prevents unauthorized access.
Deployment Date: 08.06.2023
Search Function & Multiple Document Support in Viewer
With the features added to the new viewer application, users have the ability to search. Also, many different document types are now supported. In this way, users can switch between documents more easily and find the content they want more easily.
Deployment Date: 05.05.2023
Bug Fixes and Performance Improvements
With the update in the comment area, bugs were fixed and performance improvements were made. In this way, users are offered a smoother and faster experience. With the arrangements made on the search screen, users’ search processes have been made more user-friendly. Search results will be presented more accurately and quickly. With the new tab added to the folder detail page, users will be able to view transfer records. With this feature, users can track the history of files and access more information about transfers.
Deployment Date: 25.05.2023
Online Confirmation of Contracts in Purchases via EFT and Wire Transfer
In the event that the company makes a purchase via EFT or Wire Transfer, it is ensured that the application responsible of the company approves the Distance Sales Agreement, Privacy Protocol for Processing Personal Data within the Scope of Commercial Business Relationship, Membership Agreement and Clarification and Consent Text Regarding the Processing of Personal Data online. Screens have been added for the application responsible to view the details of the product information purchased by the company and the contracts approved by the company.
Deployment Date: 15.05.2023
LDAP Screen Implementation
LDAP (Index Access Protocol) screen aims to provide a fast, scalable and manageable network infrastructure to enable users to access information in the fastest way and continuously. The LDAP screen allows users to configure LDAP server addresses, authentication methods and other necessary information. In this way, users defined in Doxagon are automatically synchronized with the LDAP integration and changes made to the LDAP system are reflected on Doxagon.
Deployment Date: 23.04.2023
Multiple Document and Folder Transfer
Users have been provided with the ability to transfer multiple documents and folders. Now, you can select multiple documents or folders and transfer them in one go. Multiple transfers will allow you to quickly share large amounts of documents or folders in bulk with people inside or outside Doxagon, while allowing you to use your time more efficiently.
Deployment Date: 22.04.2023
Folder Transfer Feature
You can now easily transfer a folder and its contents to another location in a single step. Transferring folders is especially useful when you want to move a project or group of documents from one place to another. Doxagon’s enhanced transfer function will help users perform the data management process more quickly and efficiently.
Deployment Date: 21.04.2023
Emoticon Feature in Comments
You can share your thoughts, feedback or notes on documents or folders. Other users can see and respond to these comments and you can create a more interactive work environment in the projects you work on together. The ability to leave emoticons in comments facilitates collaboration and communication, contributing to more efficient project management.
Deployment Date: 20.04.2023
Comment Response Feature for Documents
The reply to comments function allows you to reply directly to other users’ comments. This new feature allows for more interactive communication between feedback and notes on documents. Other users can also see these responses and you can communicate more quickly and efficiently in collaborative projects.
Deployment Date: 19.04.2023
Person and Group Tagging Feature
The tagging feature has been added, allowing users to mention people or groups in comments. You can now use tags in your comments to draw attention to or directly inform a specific person or group. With this new feature, you can tag the person or group of people you want to mention in a comment to directly share topics of interest to them. The tagged individuals or groups will receive a notification below the comment and will be able to respond quickly. This increases interaction between stakeholders on the project or document, while making communication and collaboration processes more effective. Doxagon’s new tagging feature provides more personalization and focus to users’ comments, resulting in a more efficient and targeted work experience.
Deployment Date: 18.04.2023
Document Specific Comment Editing Feature
The communication process has been made more flexible by adding the ability to edit comments. Now, you can edit comments you have sent later. With this new feature, you can easily edit a comment after you’ve posted it, in case you need to change or update your opinion or feedback.
Deployment Date: 17.04.2023
Document Specific Commenting Feature
Along with the ability to leave comments on documents, new features such as replying, editing, leaving statements and tagging are also available. The ability to add comments allows you to use more accurate and precise wording and add new information. This makes communication clearer and more understandable.
Deployment Date: 20.03.2023
Dijikolay Integration
They can use the rich features and functionalities offered by Dijikolay directly within Doxagon. This makes the process of processing, editing and sharing documents easier and faster, while providing users with a better workflow. Dijikolay integration helps Doxagon users manage and collaborate on their documents even more efficiently.
Deployment Date: 25.01.2023
Function of Displaying Passive Form Properties in Documents
The function has been added that allows inactive form properties in documents to be displayed as readable fields. With this new feature, passive form properties in documents are displayed in a read-only format and cannot be modified by users. This ensures that static or fixed information in certain areas of documents can only be read by other users.
Invisibility Function in Document Forms
You can set form properties to invisible so that they are hidden from users. This feature is extremely useful when you want to show private information contained in a particular form only to specific users or authorities. The hidden form properties will remain invisible while the form is being filled out or viewed, and will only be accessible to designated individuals. This is an important feature to secure sensitive or limited access data and increase the level of privacy.
User Group Screen
With this new feature, you can quickly review the current status and content of your groups, communicate with group members and track shared documents. The group screen makes it easy to switch between groups, making the collaboration process more efficient for users. It also allows you to easily keep track of group members’ updates and activities. This new group screen feature of Doxagon provides users with a more effective collaboration experience by combining all the information of the groups in one central point.
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